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Doctoral Examination Procedure

Foto: Babette Dauborn
  • Before commencing with your doctoral project please register in Docfile and fill out the form Notification of Intent to do a Doctorate. Please print twice and submit the documents, along with a copy of your diploma or master’s (or equivalent) examination certificate and your degree certificate as well as a self-addressed envelope, to the Dean’s Office. Your documentation must be complete in order to be processed.
  • Some doctoral programs require a more detailed supervision agreement ("Betreuungsvereinbarung") between the supervisory team and the doctoral candidate. For individual doctoral students, a supervision agreement is recommended as well. A supervision agreement documents the jointly agreed rights and obligations of doctoral candidate and supervisor(s). It clarifies expectations on both sides and helps to transparently define the supervisory relationship.
  • The request for admission to the doctoral examination procedure towards the end of your thesis work is subject to formal requirements. The multiple-page set of forms is available in the Dean’s Office and should be collected during consultation hours about 4 weeks prior to the registration deadline. The valid date of application is the day on which your duly completed request (including attachments) was filed. To avoid longer waiting periods, we recommend that you submit the documentation several days before the deadline (see the table “Doctorate Schedule”).
  • The examination schedule is agreed between the doctoral candidates and the examiners, and is notified to the Dean’s Office on the 'Schedule Sheet' form. (If the doctoral examination is held in the form of a viva voce (rigorosum), the partial examinations must be concluded within 14 calendar days.)
  • The regulations of the Cologne University and City Library for the publication of dissertations in electronic form are available online here.
  • The doctoral degree certificates are ready within one to two weeks after the end of each examination period and will be handed out as soon as you have submitted in full the deposit copies of your dissertation along with the other required documents.